Setting Up Email Signatures

Professional Signatures for Each Mailbox

Each mailbox in MailDesk can have its own HTML signature. This is automatically appended to every outgoing reply.

Create a Signature

1. Go to Settings → Mailboxes
2. Click on the mailbox you want to edit
3. Scroll to the Email Signature section
4. Use the rich-text editor to design your signature
5. Click Save

What Should a Good Signature Include?

• Your name and position
• Company name and website
• Phone number (optional)
• No large images — these can get caught in spam filters

Important to Know

The signature is set per mailbox, not per agent. If multiple agents reply from the same mailbox, all customers see the same signature. The AI assistant never adds its own closing phrase — it knows the signature is automatically appended.